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How To Hire a Last Minute DJ

Hiring A Last Minute DJ

On July 29th, we were contracted to DJ a 21st birthday for a client.  We had already delivered equipment to the venue and were at home resting up for that night’s show.  It was projected to be over 100 degrees and we wanted to make sure we were ready for the heat.

Around 4 pm, Fred gets a call from a past client that was celebrating their parent’s 50th anniversary that night.  Every child had sponsored a part of the event to take on some of the expense.   Well, the client wished he had paid for the DJ instead of chipping in on the food because the person that hired the DJ didn’t get a contract, didn’t pay a deposit, didn’t hear back from the DJ and eventually, didn’t have a DJ for the evening.  They were in desperate need of a last minute DJ.

At this point, we were in a dilemma.  Even though we are capable of performing more than one event in an evening, we need prior notice to prepare for the event and make sure we have staffing for more than one show.   We weren’t able to accommodate the client, which totally broke our hearts.  We had performed several events for this client in the past 10 years.

Moral of this story, even though you hired a DJ for your event several weeks in advance, make sure you get a contract, pay a deposit, and check in with them at least 3 times in the 2 weeks prior to your party.  Your DJ needs time to prepare your choices of music and to make sure they have working equipment.

If your DJ doesn’t have these things, you didn’t hire a good DJ:

*A contract

* Receipt showing a deposit paid and balance due

* A questionnaire or timeline format for the event listing your choices of music and how to handle requests.

* At least 2 different phone numbers to reach the DJ

Every DJ should treat their craft as a business.  Even if the DJ is super cheap because of lack of experience, do not hire them on their word.  Make sure everything is in writing. A contract will hold them accountable and give you peace of mind.

If you have to hire a Last Minute DJ, be sure to ask them if their library is big enough to handle your pick of genres, are they able to download your music choices they don’t currently have, and how long it will take them to set up and be ready to entertain.

If you have any questions about how we handle our business and clients, please feel free to contact us by phone or email.

Office – 210-900-2778


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